How we manage our work programme
The FRA manages a programme of work which is made up of over 300 activity areas, many of which represent hundreds of separate sub-activities. In order to manage this huge level of activity and expenditure in a coordinated, open and transparent way, we divide the programme up into 13 categories of work and spending.
Table 1- Types of Work and Expenditure
|FRA MANAGEMENT AND OPERATIONS||The costs of FRA’s staff, premises, equipment, vehicles and other items which are essential to the effective operation of the business.|
|PROFESSIONAL AND TECHNICAL SERVICES||Includes fees for specialist technical and management support including expenditure on IT systems to improve the efficiency of our network management.|
|MAINTENANCE||The work done to keep our existing roads bridges and jetties in working order. This includes minor repairs as well as all the routine works such as vegetation control and keeping drainage systems clear.|
|EMERGENCY WORKS||Any work that has to be done to repair damage caused by flooding or extreme weather events. This might include stabilising land slips, fixing bridges or repairing damaged drainage systems.|
|RENEWALS – ROADS AND SERVICES||When assets (roads bridges and jetties) reach a certain level of deterioration they become too expensive to keep on fixing and maintaining. At this point it represents better value to rebuild the asset from scratch. Many of Fiji’s roads and bridges have reached this point.|
|RENEWALS – BRIDGES|
|RENEWALS – JETTIES|
|NEW CAPITAL (Safety)||New Capital represents the work we do to extend and upgrade the networks. This includes new roads as well as existing ones that we widen or improve substantially.
We categorise New Capital according to the primary purpose for building the new asset. For example: projects which are primarily safety fit into that category; projects such as road widening in Suva are primarily about reducing congestion.
|NEW CAPITAL (Access)|
|NEW CAPITAL (Community)|
|NEW CAPITAL (Congestion)|
|NEW CAPITAL (Tourism)|
|NEW CAPITAL (Resilience)|
One of the ways we measure work is through ‘expenditure’. Expenditure is the dollar value of the work that has been done. For example, if one of our contractors is building an embankment for a road and moves 1000m3 of earth for a particular task, then this work is measured and recorded. It is important to understand that our contractors are only paid for the work they have done and formally agreed with our representatives on site.
Under most of our contractual arrangements the physical work that is done is not paid for until 42 days after the claim for that work has been submitted. This means that we have sufficient time to verify that the work has been completed to the required standard. It also means that, at any time, there is a difference between what we potentially owe and what has been paid and committed. This is why we use ‘expenditure’ to manage our work – to ensure that all our potential liabilities are captured in our programme management.